Five Writing Strategies You Must Know For Effective Communication

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Strategies

When an article is written, the foremost factor to consider is getting the reader hooked on the article. That is because if the reader doesn’t even make it past the first paragraph of the article, then what’s the point, right? Any article that is concise and clear and which develops a connection between the reader and the writer is considered to be effective. And when that connection is developed, the reader gets hooked on your article/blog or any written material. Some examples of writing strategies are covered in this blog post.

1. Audience

Here, by the audience, we are referring to people who will read your article. There is a wide variety and categories when it comes to the audience. Your audience can consist of a 10-year-old as well as a 50-year-old. It can contain teenagers as well as grown-up professional adults. And there is no doubt that you cannot provide the exact wordings or format for all.

For example, a 10-year-old kid would want more images and shorter/simpler words when compared to a 50-year-old who would wish for more precision, text, updated data, and so on Hence your article should be written while considering the target audience to create a much broader yet effective impact.

2. A Strong Opening

We all enjoy a grand opening in movies, series, or a show. That creates the impact on us that if the opening is so strong, how excellent would the rest of the show be!

It’s the same when it comes to writing as well. A good or catchy title can do wonders. The introductory statement of your article should catch the reader’s attention immediately. This is where the user decides whether to read your essay further or not. This also depends on the topic you’re writing for. It could be an article, technical paper, pitch presentation, etc. Each can use their respective surprising openings. 

3. Boundary

Creating a boundary or an outline for your document helps the writer stay stuck to the topic. And this saves the reader’s time as well. A document containing out-of-context material tends to waste a lot of time since the reader comes across paragraphs of zero relevance.

The writer can brainstorm ideas and list specific subtopics that you should cover in the document. This avoids out-of-context material as well. It helps the writer focus on explaining more essential topics in depth. Hence creating a boundary for context comes in handy while documenting both for the reader and the writer.

4. Simplicity

The language used, the phrases, words, and sentences should be simple and straight to the point. A reader usually tends to skip the part they cannot understand in the first reading. The use of rich vocabulary that is not commonly used can cause discomfort to the reader. They shouldn’t have to go back and forth on Google to search for the meaning of words when they are already trying to learn something by reading your article.

Therefore, you should avoid the use of uncommon and heavy vocab, and in case you cannot prevent it at some places, you should mention the meanings of such words for a better reader’s convenience.

5. Proofreading

After editing your document, proofreading is the final and the most crucial step. And since it is the last step before publishing the document, you should do it with care and patience. It would be best to do more good editing by reading the document precisely. Default in any data can lead to misinformation. And that leads to shaking the reader’s trust in your site.

While proofreading, you can try to read the document backward. The reason behind this is the typical functioning of our brains. Strange.

Our brain tends to ignore spelling or grammatical mistakes when read thoroughly. So reading things backward might help solve this issue. See how you ignored the error on the word entirely.

For example, if your document contains dates and figures, you should do proofreading only for numbers at once. And further for each unique type. This is done because proofreading for errors can cause a mess, and some critical data can be left uncorrected. So, take things one at a time to avoid such problems.

After proofreading the document, the document is ready to be published.

You can construct a perfect article/blog or written document considering all of the above factors. Though creating the ‘best’ document is not easy, you can nearly achieve it by sticking with the above-mentioned points.

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