We live in an era that has increasingly become standard for virtual teams, remote work, and flexible working hours, especially in technology companies. The value of productive team management today has been at an all-time high when team alignment has a profound effect on the actual outcomes or workflows of a project. More than 95 percent of staff and administrators assume that the outcomes of the mission or assignment reflect a lack of team unity and cooperation.
The value of automation and equipment to improve workflow, competitiveness and internal connectivity have come a long way for modern organizations to understand. After all, when coordination is poor, how can a team overcome challenges and how can they accomplish company results, when the teammates have disagreements! All an organization needs its workers to do is to eliminate contact gaps and perform the better they can.
We also assembled a list of apps that operate with small to medium-sized businesses and big organizations to streamline your operations and deal with your teams more effectively. These are the technologies that any team leader needs to be aware of because investing in them can make you more effective and profitable.
Table of Contents
Apps for team management :
An application or program for team managing lets someone interact, work with, and control a group of people. A team management app includes some of its functions:
- Productivity enhancement
- Job efficiency management
- Recording of time
- Better communication
- Better communication
- Schedule and supervise teams
- Quality review
Every tool specializes in a particular feature, although the apps mentioned below cannot excel at any of the above. Let’s come to these instruments and see what they bring to the table.
Since it was created in 2009, Slack has gained massive popularity. Today, it is one of the world’s most rising businesses and a multi-million-dollar business. Slack helps you to handle corporate contact, sales, assistance, and client relations as a communication hub and technology powerhouse for teams. The tool can be incorporated into Trello, Github, Dropbox, Google Drive, and many more apps.
You first have to sign up on the website of the organization and create the team in order to use Slack. You must set up the platforms you want and invite your team to work together. You can chat about particular tasks or you can use various networks. By splitting the channel into threads and dedicating each theme to such discussions you will organize the channel further. In human or group meetings, Slack lets team members upload files and scan for shared documents.
Users can also send attachments and converse with each other via video chat. Since the communication goes on inside one hub, everything (including a file, attachment, or even a conversation) is easily searchable. Slack costs $8 or $15 a month/active user, depending on the type of plan you chose, but there’s also a free version available with limited features.
- Two-factors authentication
- Individual and group discussions
- Voice and video calls
- File sharing
- Status updates, alerts, and notifications for projects
While Trello is primarily a project management software, the team leaders can be more successful in handling their teams, too. It is an easy platform that even non-tech experts will use with self-explanatory features.
You will need to build a team page to start working on Trello, where you can assign numerous boards to participants. Each board includes numerous cards consisting of individual projects and tasks. Board members can add comments or insert files, and cards representing the project process can be grouped.
For example, a maker of contents might build a board to handle blog postings for a week. There may be three columns, ‘Theme Suggestions,’ ‘To Post’ and ‘Posting,’ on the board. There were various cards in the first column, each with a different idea about a blog post. The second column includes all the articles planned to be updated live on the blog and the third column contains all the posts posted.
A summary of the subject, due date, and a cover photo can be included on each card. As all the action information indicated can conveniently be taken from a column to another, the whole team is kept updated about the progress achieved in a mission. The tool is free of charge; however, you can use a paid subscription schedule to access the premium functionality.
- Simple drag and drop functionality
- Real-time notifications about boards’ activity
- Task assignment
- Supports attachments from various sources like OneDrive, Dropbox, etc.
Smartsheet is a tool to organize your mission and team assignments, making work easy with uniquely adapted sheets for you. The software lets users pick, add notes, remind, plan meetings, or get input from the available custom templates. Smartsheet will also collaborate with team members in real-time to make workflows simpler.
The tool offers live chat capabilities and incorporates all main channels such as Google Drive, Evernote, Skype, etc. Smartsheet has a free trial for one month, after which you have to pay to continue using the app.
- Group calendars
- Notifications and alerts
- Contact management
- Customizable workspace
Often a team handles its costs as well. You probably ought to start using Rydoo if you find it tough to handle the monetary element of the team. This app allows the processing of employee costs for project members, personnel, and the finance department.
You must integrate the budget practices of the organization with the Rydoo scheme in order to use Rydoo. Whenever a team member has a job-related fee, a photo of the receipt can be accessed from his mobile or device.
In the case of double receipts, Rydoo dynamically evaluates the costs and warnings you detect. It also tells you of the exceedance of budget limits or of the breach of the business policy. If expenditures conform to the guidelines and procedures for expenses, team leaders will easily authorize and refund the employee. Rydoo provides a free trial, which costs $5 per simple user per month.
- 75% faster reimbursement
- Little to no chances of fraud
Teamweek is a team administration, project management, and preparation tool to track the workflow. It also allows you to visually pick your tools. Teamweek provides you the possibility to carefully track and adjust your team to meet your desires to get the results you expect. You can display maps with The Teamweek app while your team remains on the same page and get feedback on the project required to make your partnership more effective.
Teamweek is a flexible platform for planning holidays and working days. You should personalize holidays, apply milestones to your needs, and see your long-term strategy in order to see your job clearly. Various collaboration and time management applications such as Slack and Toggl can be implemented in the software.
- Drag and drop interface
- Filter calendar by project
- Set public holidays by country
- Import files from Trello
- Shared timeline
Selecting an application for team management:
- Be sure it suits the team’s expectations when you pick an app.
- The metrics below allow you to recognise your team’s best apps.
Ease of use: Choosing an interface that does not require much time to get used to with easy navigation.
- Choices of privacy: Often, you need to work on tasks that are confidential and involve personal communication. Using apps like airg spam free applications and others to remain secure with end-to-end encryption.
- Cloud-based app: Go for cloud-based applications, as all information can be saved online, and can be viewed anywhere any team member is.
- Integration: when evaluating an interface, ensure it easily interacts with other programmes and technologies used by the staff.
- Compatibility: pursue an application which supports all common types of files, especially the file types your team uses.
Although leadership is key to the successful handling of a squad, you can use these apps to gain an edge in your regular workflow. This applications help you boost the efficiency of your team by concentrating on success of teams rather than waste time.