It’s easy for people to focus on the benefits and the headaches associated with implementing a Human Resources Management Software (HRMS).
There are many benefits that HRMS software can offer to your company. These include saving money, tracking performance, and eliminating redundant HR tasks.
These seven HRMS benefits will help you grow your business, regardless of whether you are looking to implement HRMS within your company or convince your higher-ups about upgrading or consolidating your existing system.
- Accelerate your hiring process
It is a candidate’s market right now, and it can be not easy to hire for your company. The job of HR professionals and hiring managers is not only to create job listings and answer questions, but they also have to interview candidates and process paperwork.
HRMS can create job listings, source top talent and automate paperwork. If an employee is hired, it will also make it easier for you and your staff to on board the new hire. This feature can be amplified when your HRMS is integrated with an applicant track system. It will allow you to dig deeper into employee analytics, identify hiring bottlenecks, and determine who needs help hiring.
- Keep your best employees.
Engaging employees is often key to retaining employees. Engaged employees are more productive because they feel part of the team, enjoy their work and want to know more to help improve themselves and their performance. HRMS solutions can help employees engage by allowing them to continue their education through training and development programs. In addition, many HRMS solutions offer e-learning features that allow employees to complete courses at their own pace.
Training and development opportunities are more highly rated in employee satisfaction surveys than monetary rewards. It means that employees will be more loyal if they have the opportunity to learn and grow with the company. It’s a win-win situation. Plus, more skilled employees will be happier.
- Automate repetitive HR tasks
You won’t be able to spend your time on more complex projects such as improving the work environment if you are always occupied with repetitive tasks and admin work. An improved work environment can boost employee morale and ultimately improve performance.
What tasks can you automate with an HRMS?
- Payroll. Track and automate payments. Maintain records. Calculate taxes and withholdings. Safely manage direct deposit information. Employees can access their pay stubs electronically.
- Automated update and tracking of benefits such as insurance, vacation, and 401(k).
- Timekeeping. Monitor employee attendance. Track overtime hours. Create timesheets.
Every HRMS vendor has modules like the one above to automate repetitive or time-consuming tasks. It is easy to make small errors that can lead to costly mistakes if a task becomes repetitive. Automating these tasks will improve accuracy and prevent duplicate records. It will also reduce errors.
- A portal for employees can help you save time.
There may be employees who work remotely, in another office or on an extended vacation. Accessing an employee self-service portal allows them to manage many HR-related issues. For example, instead of waiting for everyone to get on the same page, employees can change their mailing address, request PTO, view 401(k), rates and link to other benefits from one place. It saves time for both the employee and their manager and the HR department.
It is not only for employees who work remotely. Accessing this information can answer many of the questions employees may have. For example, employees can look up their vacation accrual, pay rates, sick leave balances, and payment schedules.
- Workplace Retaliation – How Employers Can Avoid Claims
Understanding what actions could be considered retaliation will help you avoid retaliation charges or reduce the severe penalties. In addition, you can take steps to avoid costly, unpredictable workplace retaliation claims.
Employees can also monitor their performance before any performance review meeting if the company has an HRMS.
- The performance of employees can improve.
We all know that a performance evaluation can cause anxiety in both workers and managers. What if you could reduce stress and have the data to support job performance so that you and your manager are on the same page even before the meeting takes place? It is where HRMS comes into play. Employees can track their progress using HRMS right from the employee self-service portal. Based on this data, they can set goals and adjust their work.
Managers can access the same information and make suggestions, provide more precise feedback, and help employees plan for their goals. In addition, managers can recognize employees’ achievements in meetings or between meetings. Finally, it allows them to reward great work, which is crucial for better performance and productivity.
- Protect employees’ data, and ensure compliance
It can be difficult to keep up with labour laws, regulations, and tax codes. Therefore, HRMS automatically monitors new regulations, changes, data privacy, and any other issues that could affect your company’s compliance.
Employers are responsible for ensuring that employees’ data is secure and not misused. You can avoid costly security breaches and lawsuits. And you will sleep easier knowing that your HRMS monitors for sudden changes in the law that could impact your business. The HRMS protects against external threats by encrypting data, making it impossible for unauthorized users to access it.
- Go paperless
However, they will likely save money. In addition, reduced paper usage can help you cut down on your supplies costs. So how can HRMS help you become paperless?
- You can sign and approve contracts right from HRMS.
- The HRMS vendor keeps records safe on their servers.
- Direct deposit is an option to send your payroll instead of paper checks.
Moving paperless with your HRMS will reduce clutter and help staff have more space.
An HRMS solution can help you grow your business by increasing staff retention, decreasing supply costs, making it easier to do more challenging tasks, and improving employee performance. In addition, an all-in-one HRMS can help you save money as it doesn’t require you to train for multiple programs.
The most important thing is to invest in the right HRMS. First, make a list of what you need, and then research the vendors that offer the features you are looking for.