In today’s world, comfort and convenience have become major requirements in the professional world. With the recent “work from home” wave, many have realized that they don’t really need a physical office. With the internet and modern technology, everything has been functioning quite well without having to go to a physical office every day.

Then why not ditch the idea of going to the office altogether? After all, if everything can be managed virtually, then why can’t an office be virtual, too?

Guess what? It is possible!

You can now switch from a traditional office to a convenient virtual office that offers endless freedom.

What is a Virtual Office?

A virtual office allows you to have a business address at a prime location without worrying about an expensive deposit, decor arrangements, bills, maintenance, and other hassles of a commercial lease. With a low-cost subscription, you can work flexibly from anywhere in the world while maintaining a professional image.


What Types of Options are Available?

1. Address only: This option offers you an office address at a prime location if your company is already registered and has fulfilled all GST requirements.

For registering your company’s address only, you will need to provide the following documents:

  • Director’s KYC (PAN Card and AADHAR Card)
  • GST Certificate
  • Company’s Incorporation Certificate

2. Address + GST registration: This option is ideal for you if you have registered your company, but haven’t completed the GST procedure. In no time at all, your business will be registered for GST and based out of a great office address.

In order to get registration for your company’s address and GST, you will need to provide the following documents:

  • Director’s KYC (PAN Card and AADHAR Card)
  • Company’s incorporation Certificate
  • GST Certificate of the HO

3. Address + Company registration + GST registration: If you are just setting up your business, you will need to get your company registered with a virtual office address and GST. For a smooth end-to-end process you will have to keep the following documents ready:

  • Director’s KYC (PAN Card and AADHAR Card)
  • Letter from the CS (stating the name of the company )
  • Letter from CA (stating the capital)

What are the Benefits of Choosing a Virtual Office?

Following are some of the main benefits of a virtual office arrangement:

  1. Professionalism: A business address at a prominent location helps maintain a good professional image
  2. Affordability: A virtual office helps cut day-to-day overhead costs involved with renting a physical space
  3. Convenience: Your correspondence will be handled at the office and phone calls can be answered or forwarded as per your requirements
  4. Flexibility: Business owners can work from anywhere and can also opt for at a hot desk at the office whenever needed.
  5. Work-Life Balance: With a virtual office, you save both time and money that can be spent on hobbies and activities that you enjoy.

For Whom is a Virtual Office Ideal?

A virtual office is an ideal solution for you if you need to travel a lot for business or just prefer to work from the comfort of your home. It works out as a great option for startups and freelancers who need to impress clients and achieve business growth while managing finances wisely.

This modern-day office solution is super convenient and saves you the cost of recruiting a dedicated team to deal with routine tasks.

But wait, that’s not all! If you need to have a team training or a client meeting, you will have access to the conference rooms and meeting rooms at the office location.

The process of registering for a virtual office is quite simple and shouldn’t take more than a week. All you’ve got to do is keep your documents ready, and your office provider will do the rest.

Author Bio:

Author:- Rohit Gawli

Profession:- Co-founder at OfficeBing – Your one-stop solution for Coworking Space, Flexible Offices & Ready BPO Setups.

OfficeBing is a co-working solutions company that has built a chain of industry-specialized office spaces in various parts of India. With a powerful technology platform, they aspire to meet the dynamic business needs of both office owners (space partners) and occupants (customers) at every step of the way.

OfficeBing is now ready for the new-normal conditions and has started reopening its offices as per government-recommended safety protocols.


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